01 / DESIGN
Agenda & experience design
Turn leadership priorities and team input into a focused, human agenda with clear outcomes, thoughtful pacing, and the right mix of discussion and connection.
Leadership offsites, thoughtfully planned
We plan your offsite.
Offsite Studio takes the planning weight off your team—from venue search and agenda design to logistics, vendors, attendee experience, and the small decisions that make the day feel effortless.
You don’t need the venue, budget, agenda, or dates figured out before reaching out.
Good work, together
Calm, considered operations for the moments that matter most.
25+successful offsites planned
35–500program participants
End to endplanning from brief to next steps
The planning, made lighter
Bring the team together for a reason.
Whether you need a partner from the first blank page, help getting an event over the finish line, or a reset when planning has gotten messy, Offsite Studio meets the work where it is.
02 / PLANNING
Full-service planning
Source hotels and coordinate the workback plan, owners, venues, vendors, travel, room flow, materials, swag and gifting, budget, and run of show so leaders can stay present.
03 / RESET
Offsite reset sprint
For an event already in motion: clarify the objective, close planning gaps, surface risks, and give the team a workable path to the date.
What we can take off your plate
The details nobody should be chasing at 11 p.m.
Corporate offsites rely on dozens of connected decisions. We keep the moving parts visible and moving.
Venue sourcing & RFPs
Shortlists, comparisons, negotiations, and decision support.
Budget & contracts
Budget visibility, vendor coordination, and procurement-ready documentation.
Agenda architecture
Objectives, sequencing, pacing, breaks, dinners, and working sessions.
Travel & accommodations
Room blocks, arrivals, ground transportation, and attendee logistics.
Food, beverage & experiences
Menus, dietary needs, dinners, activities, and moments people remember.
Attendee communications
Invitations, FAQs, reminders, logistics notes, and pre-read coordination.
Run of show & onsite flow
Room setup, vendors, materials, timing, transitions, and contingencies.
Follow-through
Decision capture, action owners, deadlines, and a clean close to the work.
A clear path to the room
Thoughtful prep. Better use of everyone’s time.
Planning should create space for the important work. The process stays collaborative, visible, and grounded in what the team needs to leave with.
Start with the outcome
Tell us what you know: team, timing, location ideas, budget range, and leadership priorities—or simply that you need an offsite. We’ll help shape the rest.
Build one visible plan
Turn the moving parts into a clear workback plan with decisions, owners, deadlines, options, and risks your stakeholders can follow.
Handle the details
Coordinate the venue, vendors, attendee needs, experience, and day-of flow so your internal lead can take part in the offsite.
Carry the work forward
Close the loop with decisions, next steps, and owners so the offsite creates momentum after the room clears.
Built for the person who was handed the offsite
You can lead it without having to run every detail.
Offsite Studio works especially well for the person who has become the unofficial project manager for a high-visibility gathering on top of an already full job.
Executive assistants
Stay ahead without carrying it alone.
Keep visibility and control while a planning partner owns the operational load.
Chiefs of staff
Protect the strategic work.
Spend more time on outcomes and leadership alignment, less time chasing vendors and room blocks.
People & HR
Create an experience that feels intentional.
Bring culture, connection, and operations together without sacrificing either.
Founders & leaders
Show up to the room prepared.
Get the structure and logistics your team needs to focus on the decisions that matter.
Tyler Davis, Founder
Meet the founder
Offsite Studio was built to take the stress out of planning.
Tyler Davis is a Vanderbilt University graduate with 10 years of experience producing leadership offsites, executive gatherings, sales kick offs, and other corporate events for CNN, Cash App, Gong, Square, Tubi and Warner Music Group.
From shaping the first brief to managing day-of details and following through afterward, she brings executive operations, program management, and a people-first eye to each engagement, with corporate fluency and personal care.
Offsite Studio has produced corporate events across the U.S. and abroad:
- Atlanta
- Austin
- Australia
- Dallas
- England
- Greece
- Ireland
- Japan
- Miami
- Nashville
- New York City
- San Francisco
- Spain
Questions before getting started
You don't need to have everything figured out yet.
Rough information is enough to start. Dates, headcount, destination, goals—or even just the idea.
How early should planning begin?
Starting earlier gives your team more venue, travel, and experience options. For an offsite already in motion or a compressed timeline, the planning team can identify the decisions that matter most and build a realistic path to the date.
Do you only plan leadership offsites?
Leadership and executive gatherings are the core focus. The same planning approach can also support team retreats, strategy sessions, and other high-touch internal gatherings. Share your team’s needs, and Offsite Studio can talk through the options.
Can Offsite Studio work with a venue that’s already selected?
Yes. Offsite Studio can step in after the venue is selected and support the agenda, vendors, attendee communications, travel, onsite flow, or any pieces that still need an owner.
Can you help with procurement and vendor coordination?
Yes. The planning team can organize vendor comparisons, budget details, documentation, and coordination to support your internal procurement or finance process.
What if the budget isn’t set yet?
That’s fine. A working range can be shaped around headcount, destination, hotel standard, food and beverage, travel, and the experience your team wants to create.
Do you plan international offsites?
Yes. Offsite Studio can plan international offsites. The team’s corporate event experience includes programs in the U.S. and abroad, with offsite planning across destinations in Europe, Asia, and Australia. Location and scope can be discussed on an introductory call.
How does pricing work?
Each engagement is scoped to the support needed. Scope and fees are discussed before planning begins, so your team can make a decision with a clear picture of the work.
A good place to begin
Let's make your next offsite great.
Start with the team, the timing, and what you want the time together to accomplish.
Choose a time that works for you. Google Calendar sends the booking confirmation and adds the meeting to your calendar.